Government procurement FAQs
1. What does the government buy?
Federal, state and local government agencies buy everything from toothpicks and cleaning services to spaceships and cancer research. The key is to determine which government agencies buy the products and/or services you sell and to develop a focused marketing strategy targeting those agencies. The University of Houston Procurement Technical Assistance Center (UH PTAC) can help you identify potential government customers and learn how to approach them. PTAC is a specialty center of the Texas Gulf Coast SBDC Network and provides free consulting and low cost technical assistance to help businesses in 42 counties between and around the major Southeast Texas cities of Houston and Austin sell to the government.
2. Does the government always award the contract to the low bidder?
No. In many instances the government awards the contract to the company that provides the best value, and this does not necessarily mean the company offering the lowest price. Other factors such as technical capability, past performance and quality may also be considered. PTAC can help you interpret a request for bid or proposal so that you understand which evaluation factors will be used in determining who gets the contract.
3. Does the government pay on time?
Provided your shipping and invoicing documentation is correct and complete, you can expect a timely payment. In fact, federal agencies offer a prompt payment in return for a discounted price, and prefer to pay by Electronic Funds Transfer (EFT) to speed up the payment process. Federal agencies also pay interest on the amount they owe you if they delay payment past the stated terms of the contract. PTAC can help you with your paperwork and also help you register to be paid electronically.
4. Do I need to be on a GSA schedule in order to do business with the government?
No, although it may be beneficial to you in the long run. Think of the General Services Administration (GSA) as a buying activity for other federal government agencies. GSA awards “schedules” or long-term contracts to vendors who provide certain goods and services required by those agencies. Then, when the agencies have a need for a particular product or service, they can buy it from one of the vendors on the schedule for the pre-determined price. A vendor might get lots of business by being on a GSA schedule, but there are no guarantees. PTAC can help you determine if your company is a good candidate to apply for a GSA schedule as well as help you through the application process.
5. Do I need to be certified in order to bid on government contracts?
No. Except for certain “set aside” contracts, the government does not require any general certification for a company to be eligible to bid on contracts. Companies must meet all requirement(s) of each solicitation. Any company who has been previously debarred is excluded from government contracting. Some companies may qualify for certifications that may afford preference on certain contracts or may increase the opportunity for subcontracting opportunities.
6. What are the federal government's small business certifications?\
7. What is SAM?
The System for Award Management (SAM) is the official registration required prior to bidding on a contract with any federal government agency. It is the primary registrant database for the U.S. Federal Government. SAM collects, validates, stores and disseminates data in support of agency acquisition missions. SAM uses this information to perform Electronic Funds Transfer (EFT). This requirement covers all federal agencies.
8. How do I register for SAM?
Registering online can be accomplished at https://www.sam.gov. This method is quick and user friendly. Click on the “help” tab and download the registration screenshots for more information. Be sure to first obtain a free DUNS Number from Dun & Bradstreet by calling 1-866-705-5711.
9. Does registering in SAM market my company to the government?
No, registering in SAM does not market a company to government buyers. The SAM database collects information necessary for a government buying activity to contact or maintain contact with a company. This registration also provides the information necessary for the transfer of funds via electronic funds transfer (EFT).
10. Are there web sites where I can see what the government is buying?
Yes, the federal government posts contracting opportunities on several web sites. The primary site is http://www.fbo.gov. All departments and agencies of the federal government are required to post contracting opportunities and award information relating to opportunities that are valued over $25,000. In general, the home page of each federal organization will contain a link for business opportunities. Some organizations are now posting opportunities valued below $25,000.
For more FAQ’s, please click here.